Board Meeting - May 8, 2017

Call to Order: President Dolly Robinson called the meeting to order at 5:36 PM. Those in attendance included Dolly Robinson, Richard Johnson, Joe Hinkle, Nelson Rivera, Linda Williams, George English (USTA representative) and Mike Null.Approval of Minutes: Motion by J. Hinkle to approve the minutes of the regular meeting held on Mar. 13, 2017; seconded by L. Williams; motion carried unanimously.New Business: M. Null informed those in attendance that Anjan Viplav of Tennis Forever Academy had entered into a contract for the purchase of 23 acres of property between the Southside Recreation Complex and the Episcopal Church for the purpose of developing a private tennis academy complex. M. Null indicated the complexity of international funding with funds coming to American banks was time consuming, but on going. It still appears an eventual closing will take place.President Robinson brought up the subject of our CTA applying for a grant through the Youth Tennis Foundation of Florida as mentioned during our March 13 th meeting. President Robinson recommended that the LCCCTA consider submitting an application for the purpose of establishing a Summer Youth Tennis Camp as was done by J. Montgomery for generations of youth in our community staring back in the 1960’s. She would like to honor Mr. Montgomery by naming it the “Montgomery Summer Tennis Youth Camp”. She is suggesting the grant, if funded, would be for paying an instructor for the camp and for additional supplies, such as tennis balls, gator aide and T-Shirts, making the camp open and free to the youth enrolled with the City’s Girls Club and Boys Club and a nominal fee of $5 for kids from the general public. L. Williams gave her report of discussions with City recreation about access and reserving a tennis court for the camp as well as the schedule of participation by the Girls’ Club and Boys’ Club during the summer camp. President Robinson also reported that she had discussed with Coach Tom Moore about his availability to coach for the summer clinic. Motion by M. Null, seconded by R. Johnson, to submit a grant application to the Youth Tennis Foundation of Florida for the purpose of funding a summer tennis camp identified as the “Montgomery Summer Tennis Camp” to be held in June, 2017.Old Business: President Robinson and M. Null brought the CTA up to date on the status of the TDC’s Sports Tourism Strategic Plan being prepared the by the TDC’s consultants The Huddle Up Group. A public presentation of the Sports Strategic Plans will be held at noon on May 18th at the Holiday Inn. M. Null and President Robinson plan to be in attendance; all members are invited to attend. President Robinson and L. Williams announced their plan to attend the TDC Gateway Tourism Awards to be held on May 11th at noon. President Robinson called on M. Null to provide an update on the City’s plan to construct new tennis courts at Memorial Stadium. M. Null reported that he, President Robinson and George English of the Florida USTA met with City representatives on April 12th to discuss grant opportunities with the USTA to provide some funding that could be used in addition to City appropriations for construction of new courts. City officials indicated every effort would be applied to secure funding for the construction of four (4) lighted courts to be located behind the Racketball Courts on the Memorial Stadium property.Treasurer’s Report: J. Hinkle reported that the bank balance is $830.80 with one outstanding check just issued in the amount of $61.25 for the filing of the 2016 Annual Report leaving an unencumbered balance of $769.55. President Robinson asked J. Hinkle to handle the renewal of the USTA membership. President Robinson announced that she filed the Annual Report with the Secretary of State for the Not-for- Profit Corporation annual report filing; she submitted the required fee of $70 for the filing and to secure a copy of the status certificate. President Robinson asked R. Johnson to file the IRS 990 for year ending 2016; J. Hinkle provided bank statement information needed for the report.Other New Business: A program for the LCCCTA to provide scholarship funding to high school graduates who secured college tennis scholarships. Motion by N. Rivera; seconded by R. Johnson to provide a $100.00 scholarship to Cassidy Lear and that she be invited to attend the June 12th meeting for a presentation; motion carried unanimously. L. Williams inquired about the banner that was purchased by LCCCTA for supporting CHS; she indicated she had not seen it with the other sponsor’s banners. Someone will check to see if it is still at Hunter Printing and when it can be displayed.Other Business: M. Null reminded the members that Anjan Viplav of Tennis Forever Academy wishes to hosts more social events. N. Rivera to check with A. Viplav as to what Sunday afternoon date would be a good date to schedule a social event.George English of the Florida USTA reminded members that the USTA has a link on their web site for the purpose of conducting background screening for volunteers; this is a free service. He also encouraged members to purchase the Florida Support Tennis vehicle tags. President Robinson announced that the next meeting of the LCCCTA will be held June 12, 2017.With no further business, the meeting adjourned at 7:00 PM.