Updated LCCCTA By-Laws

BY-LAWS OF:

LAKE CITY COLUMBIA COMMUNITY TENNIS ASSOCIATION, INC.

LAKE CITY, FLORIDA

May 2015

(amended February 2025)

ARTICLE I

GENERAL

This organization shall be known as the “Lake City Columbia Community Tennis Association, Inc.”, which is a member organization of the United States Tennis Association, Inc.

ARTICLE II

PRINCIPAL PLACE OF BUSINESS

The principal office of this corporation shall be located at 971 West Duval Street, Suite 183, Lake City, Florida 32055.

ARTICLE III

PURPOSE

Section 1. GENERAL PURPOSE.

The purpose of this notforprofit corporation is to promote the development of tennis as a means of healthful recreation and physical fitness for all Columbia County residents, and to foster a sense of community between the adults and children by reaching healthy, happy lifestyles as individuals and families, and to cooperate with the United States Tennis Association, Inc., and other associations in the pursuit of these aims.

Section 2. EXCLUSIVE ORGANIZATION.

This corporation is organized exclusively for one or more of the purposes as specified in Section 501(c)(3) of the Internal Revenue Code, including, for such purposes, the making of distributions to organizations that qualify as exempt organizations under Section 501(c)(3) of the Internal Revenue Code.

ARTICLE IV

MEMBERSHIP

Membership in the organization shall be open to all upon payment of such dues as may be fixed by the Board of Directors from time to time.

ARTICLE V

BOARD OF DIRECTORS

Section 1. GENERAL POWERS.

The property, affairs and business of the corporation shall be managed and controlled and all corporate powers shall be exercised by or under the authority of the Board of Directors.

Section 2. COMPOSITION.

The Board of Directors of the corporation shall consist initially of eight (8) directors. The number of directors may be increased or decreased from time to time by the Board, but shall not be less than three (3) nor more than twenty-one (21). The directors shall be elected annually at the annual meeting of the members. Each director shall hold office until the next annual meeting of the members, and until his successor shall be elected and qualified, unless prior thereto he dies, resigns or is removed from office. Composition of the Board of Directors may include ‘Ex-Officio’ as non-voting members that have an interest in promoting tennis; such members may attend meetings and participate in discussions.

Section 3. MEETINGS.

The Board of Directors may hold its meetings either within or outside the State of Florida. The annual meeting of the Board of Directors shall be held at such time and place within ten (10) fourteen (14) days of the first week in February each year, or on such other date as may be designated by the Board of Directors, for the purpose set forth in these Bylaws, and for the transaction of such other business as may come before the meeting, as shall be designated in the notice of the meeting, which shall be given at least seven (7) days, but not more than twenty-one (21) days before the meeting.

Special meetings of the Board of Directors shall be held at such time and place as shall be designated in the notice of the meeting whenever called by the President or a majority of the directors then in office. Such notice shall be given by the Secretary or, in his/her absence, any other officer of the corporation, at least seven (7) days , but not more than fourteen (14) days, before the meeting. Unless otherwise stated in such notice, any and all business may be transacted at any meeting without specification of such business or the purpose or purposes of the meeting therein.

Section 4. QUORUM.

Except as otherwise provided by law, the Articles of Incorporation, or Bylaws of the corporation, one-third of the number of members of the Board of Directors at the time in office shall constitute a quorum for the transaction of business. If there shall be fewer than a quorum present at any meeting of the Board of Directors, a majority of those present may adjourn the meeting from time to time by an announcement thereat, and the meeting may be held as adjourned without further notice.

Section 5. VOTING.

Except as otherwise provided by law, the Articles of Incorporation, or Bylaws of the corporation, the affirmative vote of a majority of the directors at any meeting at which a quorum is present shall decide any question brought before such meeting.

Section 6. VACANCIES.

Vacancies among directors and newly created directorships shall be filled by vote of the Board of Directors. A director so elected shall hold office until the next annual meeting of the members, and until his successor is duly elected and qualified.

Section 7. INFORMAL ACTION.

Any action required to be taken at a meeting of the Board of Directors, or any action which may be taken at a meeting of the Board of Directors, may be taken without a meeting if a consent in writing, setting forth the action so taken, shall be signed by all the directors.

ARTICLE VI

SPECIAL COMMITTEES

The Board of Directors may from time to time designate and appoint one or more special committees with such powers and duties as the Board of Directors may determine. At least one of each such committee shall be a member of the Board of Directors. Such committees may have as advisors persons who are not directors, officers or employees of the corporation.

ARTICLE VII

OFFICERS

Section 1. OFFICERS.

The officers of the corporation shall be a President, one or more Vice-Presidents, a Treasurer, a Secretary, and such other officers as may be elected or appointed in accordance with the provisions of this Article. The Board of Directors may elect or appoint such other officers as it shall deem desirable. Each officer of the corporation shall have such authority, shall perform such duties and shall hold office for such term as may be prescribed by these Bylaws or by the Board of Directors. Any person may hold two or more offices at one time, except the office of President, provided the duties thereof can be consistently performed by the same person. The person elected shall be a member of the Board of Directors.

Section 2. ELECTION AND TERM OF OFFICE.

The officers of the corporation shall be elected annually by the Board of Directors at the annual meeting of the Board. New offices may be created and filled at any meeting of the Board of Directors. Each officer shall hold office until the next annual meeting of the Board of Directors and until his successor shall have been elected and qualified.

Section 3. PRESIDENT.

The President shall be the chief executive officer of the corporation, and, subject to the provisions of the By-Laws and to the direction of the Board of Directors, shall have the general management and control of the affairs of the corporation, shall preside at all meetings of the Board of Directors, and shall perform all other duties and enjoy all other powers commonly incident to his office or which may be prescribed by the Board of Directors or which are or may at any time be authorized or required by law.

Section 4. VICE-PRESIDENT.

Each Vice-President shall perform such duties as form time to time may be assigned to him by the Board of Directors. In the absence of the President or in the event of his or her inability to act, the Vice-President so designated by the Board of Directors shall perform the duties of the President, and when so acting, shall have all the powers of and be subject to all of the restrictions upon the President.

Section 5. TREASURER.

Subject to the direction of the Board of Directors, the Treasurer shall have charge and custody of and shall receive and disburse the funds of the corporation. When necessary or proper, he or she shall endorse on behalf of the corporation for collection checks, notes, and other obligations, and shall deposit all funds of the corporation ins such banks or other depositories as may be designated by the Board of Directors. Subject to the direction of the Board of Directors, he or she shall perform all other duties and enjoy all other powers commonly incident to his or her office or as from time to time may be assigned to him or her by the Board of Directors.

In the absence of the Treasurer or in the event of his inability to act, the President may appoint an Assistant Treasurer to act temporarily in his place. The Board of Directors may require the Treasurer or an Assistant Treasurer to be bonded for the faithful discharge of duties in such sums and with such surety or sureties as the Board of Directors may determine.

Section 6. SECRETARY.

The Secretary shall keep the minutes of the meetings of the Board of Directors and shall be responsible for the custody of all such minutes. Subject to the direction of the Board of Directors, the Secretary shall have custody of the documents of the corporation. He or she shall give notice of meetings and, subject to the direction of the Board of Directors, shall perform all other duties and enjoy all other powers commonly incident to his or her office or as may from time to time be assigned to him or her by the Board of Directors.

In the absence of the Secretary or in the event of his inability to act, the President may appoint an Assistant Secretary to act temporarily in his place.